IFS Applications – Product Overview1

Our financial components give you a comprehensive view of your business from a variety of perspectives. When you spot a trend worth investigating, you can scrutinize the appropriate financial transactions in detail. These components enhance control at all levels of the organization and support regulatory needs around the world.

Consolidation

IFS Consolidation™ enables you to consolidate balances from any number of companies at any number of levels, regardless of charts of accounts and reporting currencies used. Consolidation can be done in multiple corporate structures for operational and managerial purposes. The consolidation process, which can be executed for a single structure node or the complete structure at once, includes automated support for ownership and intercompany elimination. As this component is an integrated part of IFS Applications, it is possible to fetch subsidiary balances at any time and directly drill down to underlying subsidiaries.

Budget Management

IFS Budget Management™ lets you manage the financial forecasting workflow in IFS Applications with full traceability on status and input from different contributors. Use budget drivers in combination with data entry from IFS Business Analytics to define individual budget models for an organization or for individual units. Forecasting can be done for fixed years or with a rolling perspective.

Cash Flow

IFS Cash Flow™ offers you flexible liquidity analyses based on a variety of scenarios that you select. Use customer orders, purchase orders, accounts receivable and payable to generate projections of your cash position. Use this information to analyze your company for better cash management and strategic decision-making.

Project Finance

IFS Project Finance™ gives you a continuous view of a project from a financial perspective over any number of years, both when the project is ongoing and after it has been closed. You can also drill all the way down into the data to the source of the transaction for a more detailed analysis. The integrated project accounting rules support different methods of capitalization and revenue recognition requirements.

eInvoice

IFS eInvoice™ improves and automates the supplier invoicing workflow by reducing the amount of invoices needing manual registration. Invoice scanning as well as true electronic invoices are enabled. Advanced rules for authorization and matching with purchase orders significantly speed up the invoice processing. Events messages and history logs further improve the process and make follow-up easier.

Accounts Payable

IFS Accounts Payable™ simplifies handling of your supplier invoices and payment processes. Support for self-billing reduces invoice handling. A variety of currency and payment options contributes to the agility of the component while follow-up and analysis capabilities ensure full control.

Accounts Receivable

IFS Accounts Receivable™ simplifies customer invoicing and payment processes. It automatically handles coding of routine transactions. Integrated with customer orders and accounting rules functionality, it helps you minimize errors and simplify routines.

Fixed Assets

IFS Fixed Assets™ makes it easier to strategically manage your company’s fixed assets. A fully integrated accounting tool, it includes multi-country support for depreciation methods, making it the perfect fixed asset tool for a global organization.

General Ledger

IFS General Ledger™ ensures you have a solid base for financial analysis and reporting, plus powerful simulation capabilities, including multiple general ledgers and advanced distribution rules. It helps you to gather and consolidate financial events from all systems and subsidiaries within a corporate group.

Our human resources components save you time and money by helping you manage your company’s most valuable resources cost-effectively. You get fast, accurate analysis that meets all your company’s key needs for personnel development. You also get the essential processes for workforce management and successful strategic human capital management.

Employee Self-Service

IFS Employee Self-Service™ gives you a complete manager and employee self-service tool that ensures high data quality and employee involvement. Managers perform HR-related tasks through web pages that are designed to match their needs. Employees update their own employee data, apply for leave, internal job opportunities, etc.

Health & Safety

IFS Health & Safety™ enables you to streamline health and safety processes in your organization in line with the standards specified by regulatory bodies. It covers a wide area of functionality, from incident & illnesses tracking to actions taken, safety management, risk assessment, medical examinations, material hazard information, first aid licenses, and distribution lists, to alert the appropriate people once an incident has been filed.

Payroll Administration

IFS Payroll Administration™ enables you to simplify and manage all your payroll procedures. Complete payroll solutions are available in selected markets, and a standard interface to thirdparty payroll solutions is available throughout the world.

Time & Attendance

IFS Time & Attendance™ makes it easier for you to manage information on the working hours of your employees. Wage code distribution and the calculation of flexi-time, overtime, shift premiums, etc. are automatic and checked against the central rules. Moreover, you save critical time when employee input simultaneously feeds payroll and project, maintenance, or production systems. Enhanced control over employees’ absence periods (including actions required), along with an absence planning and requesting solution.

Expense Management

IFS Expense Management™ helps you streamline and simplify your company’s traditional expense management and reporting system by automating everything from tax calculations to travel allowances. Employees on the move can use a touch app or the web interface to report their expenses no matter where they are.

Training Management

IFS Training Management™ provides comprehensive support for organizations with extensive internal training operations. It enables you to compile internal training requirements and use them as input for planning training events while automatically updating employee files after courses have been completed.

Employee Development

IFS Employee Development™ helps you create strategic human resource plans and processes for your company by defining your organization’s skill/competency requirements and mapping them to your available resources. Once the requirements are defined and mapped, you can use them for recruitment, employee development, or a listing of outdated or overrepresented competencies.

Recruitment

IFS Recruitment™ makes it easier for you to simplify the hiring of new employees by supporting all hiring processes from the personnel requisition to the final transfer of data to the employee file.

Employee Management

IFS Employee Management™ allows you to conveniently map position and organization structures within your company into the system and define work requirements and benefits applicable to employees. Providing controlled access to employee data, it simplifies the maintenance of employee information while serving as the foundation for the comprehensive operation of all employee-related processes, also in the context of multi-company and matrix organizations.

Our engineering components make it easier for you to specify and configure design elements, products, assemblies and facilities. They ensure quality by streamlining your administration of all related documentation, including revisions. Everyone in your organization gets the information they need, enabling access to continuously updated data for technical, administrative, and financial decisions. Integration between purchasing, engineering, and manufacturing processes gives you a true cross-company picture.

Project Delivery

IFS Project Delivery™ lets you coordinate complex deliveries throughout their lifecycles—from tendering, detailed design, procurement, manufacturing, and/or assembly to testing, delivery, after-sale support, and maintenance.

PDM Configuration

IFS PDM Configuration™ supports engineering design, configuration control, and follow-up of items and products. Advanced revision management capabilities help you comply with complex regulations. Its powerful “best-fit” search and copy functionality lets you reuse items and designs, making it easier to standardize products and parts.

Commissioning

IFS Commissioning™ enablesenables you to ensure that all parts of a facility or industrial plant are designed, installed, tested, operated, and maintained according to the operational requirements of the owner or final client though a safe and orderly handover. You can do this in the application through mechanical completion packages and punch lists (also known as snag lists), for example.

Compatible Units

IFS Compatible Units™ lets you manage a set of operations, parts, standard jobs, tools/facilities etc. to do a specific task, e.g. install a transformer in the field. You can also do project and asset estimations complete with revision handling and to work with parallel revisions/estimates throughout the lifecycle, from idea through realization to redesign or decommissioning. Also, a configurator allows you to manage template structures to generate compatible unit and execution item structures based on actual characteristics.

Asset Design

IFS Asset Design™ gives you powerful tools for engineering processes and support for Internetbased collaboration. It is a multidisciplinary engineering framework for creating and maintaining information about objects in plants, power grids, fiber-optic networks, and many other types of structures or facilities. You can directly import project information from suppliers and consultants. Tightly integrated with IFS Projects™ and IFS Procurement™, it supports EPCI projects and material management efficiently. Together with IFS Maintenance™, it provides complete asset lifecycle support, even for large revamp projects, without disrupting the maintenance processes.

Engineering Change Management

IFS Engineering Change Management™ simplifies and speeds up your engineering change processes. It lets you receive, review, check, and approve changes before implementing change orders.

IFS Projects™ makes it easier for you to manage the complete project lifecycle. Fully integrated with other IFS components such as financials, procurement, inventory, customer orders, manufacturing, engineering, human resources, document management, and asset and service management, the solution is used by many types of businesses who use project principles to manage their business, including project-based manufacturing, engineering, construction, contracting and infrastructure, EPCI and R&D organizations.

Project Reporting

IFS Project Reporting™ allows you to process project cost transactions against a project including time, expenses, materials and other types of miscellaneous costs. You can also use the component as the basis for billing clients where reimbursable contracts are needed and attach price lists to projects to define the rates to be used.

Risk Management

IFS Risk Management™ allows you to define project risk assessments. User-definable risk templates help establish consistent working practices. Potential problems and consequences are defined so you can manage the actions and responses required to mitigate the risk.

Project Budgeting & Forecasting

IFS Project Budgeting & Forecasting™ provides you with comprehensive functionality to manage project cost control. User-definable project forecast types enable you to support multiple versions of project estimates, budgets, forecasts, reviews, etc. The system supports Estimate to Complete (ETC) and Estimate at Complete (EAC) principles. Budgets can be controlled by cost (CBS) and work breakdown structures (WBS). Spreading rules are available, including S Curves and Straight Line logic.

Planning & Scheduling

IFS Planning & Scheduling™ allows you to schedule project schedules in IFS. Gantt display options are available, and the planning logic supports dependencies and constraints. Resource planning and simulation are also supported. IFS Applications provides bi-directional integration to tools such as Microsoft Project® or Primavera®.

Project Management

IFS Project Management™ allows you to create projects using user-defined WBS. Templates can be used to establish business process consistency. Costs, revenue, hours and quantities can be associated with the project WBS. Progress and Earned value are supported. All costs are tracked at all levels of the WBS, including Estimate, Baseline, Latest Forecast, Committed, Earned Value, and Actual. The Projects component holds the project plan, which is then used to generate the sub-plans for other areas such as procurement, engineering, manufacturing, installation and construction.

Sub-Contract Management

IFS Sub-Contract Management™ makes it easier for you to manage simple or complex sub-contractor activities, e.g. if you sub-contract a construction phase, the component allows you to easily manage the scope. You can track progress and make valuations based on valuation methods such as progress and quantity installed. The solution has strong change management capabilities so you can more easily manage variations to scope. You can send work instructions to your sub-contractors, receive invoices and applications from the sub-contractor, and generate valuation certificates.

Sales Contract Management

IFS Sales Contract Management™ enables you to manage the lifecycle of your sales contracts from bid and tendering through completion and handover. You also get application-for-payment functionality and can more easily control defined mark-up and retention rules, certificates, and payments. You can generate invoices and applications based on a number of flexible options including progress, quantity, sales value, cost plus and milestones. Reimbursable project invoicing is also supported. The component has strong change management capabilities to manage variations to scope.

Our manufacturing components support all phases of the manufacturing process for all your employees, making it easier to plan, execute, control, and analyze many types of manufacturing. This powerful, multifaceted solution offers a simple, highly automated flow for handling repetitive tasks with advanced management-by-exception functionality to trap and action exceptions. It also supports lean principles and mixed-mode manufacturing, where different types of processing coexist in the same manufacturing environment.

Engineer-to-Order

IFS Engineer-to-Order™ makes it easier to handle customer-specific design by integrating projects and product structures. The ordered product structures can be a combination of standard products and project-specific structures. Use the project plan to initiate procurement, and you can register every change, ensuring optimal flexibility, control, and cost-effectiveness in the delivery project.

Configure | Make | Assemble-to-Order

IFS Configure | Make | Assemble-to-Order™ helps you manage and simplify the production to order process, from advanced make-to-order (MTO) to simple assemble-to-order (ATO), including multilevel pegged (DOP) structure, possibilities. It comes with order-unique production design for standard products or characteristics-based configuration with built-in production and sales rule logic.

Make-to-Project

IFS Make-to-Project™ offers greater agility when manufacturing in a project context by letting you to connect shop orders, multilevel pegged (DOP) structures, purchase orders, and other items directly to project activities. Inventory functionality can be performed in a project context, and you can transfer material between project activities, and between project inventory and standard inventory.

Batch Manufacturing

IFS Batch Manufacturing™ supports recipe/formula-based manufacturing typically found in the food & beverage, pharmaceuticals and chemical industries. The solution includes full traceability from raw materials through intermediates to finished goods. Batch balancing makes it easy to deal with batch size restrictions on multiple levels. Sequencing based on product characteristics minimizes changeover cost. IFS Batch Manufacturing comes with native support for quality management with control plans and analysis, catch weight and multiple units of measure.

Repetitive Manufacturing

IFS Repetitive Manufacturing™ improves your efficiency by reducing, and even eliminating, transactions in the manufacturing process. Combined with IFS Material Planning™, you can create a hybrid pull/push system using material requirements planning (MRP) to generate production line schedules, plan supplier schedules, and dimension Kanban circuits.

Component MRO

IFS Component MRO™ provides you with an extensive support for doing repairs on components in a service or manufacturing environment, with complete control of costs, risk, revenue and scope. It comes with the possibility to define part exchange deals—loan, single- and double exchange—which make your supply chains more agile and efficient.

Shop Order

IFS Shop Order™ gives you a comprehensive tool for monitoring and controlling shop orders throughout their lifecycles to ensure that what you plan is what you make. It provides you with support for many production models and is closely integrated with IFS Costing™ and IFS Inventory™.

Constraint-Based Scheduling

IFS Constraint-Based Scheduling™ optimizes your production schedule so you can quickly respond to changes in the marketplace or customer demands. By identifying production bottlenecks, you can deliver on time and keep production costs under control. Multisite, multilevel capability checks give you an advanced tool for accurate delivery time estimation. With sequencing assistance, you can schedule operations based on characteristic to minimize setup time. The component also includes Advanced Planning Board, an off-line scheduling planning tool which you can operate simultaneously with the on-line client.

Shop Floor Reporting

IFS Shop Floor Reporting™ is an efficient, easy-to-use way for your employees to quickly report production information. It gives you the status of your operations, the quantity of manufactured and discarded items, and the accumulated operator hours.

Costing

IFS Costing™ gives you insight into the costs associated with your company’s products for better decision-making. It supports traditional costing, activity-based costing (ABC), or a combination of both.

Our supply chain components, together with manufacturing, form the basis for your supply chain management solution. These components offer the simplicity you need to better visualize product flows and use the system efficiently, and you can easily adapt to different distribution models and working methods. They give you the agility you need to grow and support change throughout your enterprise and let you take advantage of realtime communication throughout the order-to-delivery chain.

Our sales and service components provide business processes vital to your customer relationship management (CRM). They manage your customer interaction chain from the sales lead, through the sales cycle, to the ongoing support and service of the customer. Our sales and service concept allows you to focus on where you can add value to your customer through product, service, and support.

Part of a complete enterprise asset management (EAM) system, our asset components enable you to anticipate and adapt to the rapidly changing demands of the world around you. Easy to work with and access, the solution contains the comprehensiveness and depth of functionality that you need for day-to-day asset requirements as well as continuous development and improvement.

Our business enabler components let you create and enhance relationships, taking advantage of the latest web, mobile and social technologies. You can give employees, customers, suppliers, and other partners personalized, accurate, real-time information through easy-to-use role-based portals, event streams, and built-for-purpose mobile solutions. IFS’ business enabler components also allow you to integrate with internal and external systems through web services while ensuring security, performance, and scalability.

Collaborative Solutions

IFS Collaborative Solutions™ supports both internal and external collaboration. Internally, users collaborate through the secure, in-context IFS Talk service, much like they would on Facebook or LinkedIn. External collaboration is provided through business-to-business web-based portals for your customers, suppliers, and partners, giving them access to key collaborative processes in IFS Applications.

Our cross-functional components provide you with a set of powerful tools that streamline, simplify, and handle critical processes found within most industries and businesses. These processes include business intelligence, sustainability management, supply chain management, process modeling, and document, quality and lifecycle management.